Church Administrative Assistant

Grace Lutheran Church

Grace Lutheran Church is a congregation of the Evangelical Lutheran Church in Canada (ELCIC) and is located at 1273 Fort Street, on the edge of downtown Victoria.

We are inviting applications for an Administrative Assistant who will support the congregation and the many renters and community groups that use our facility. This is a part-time, contract position.

Areas of Responsibility

General duties include:

· Coordinating day-to-day, on-site activities

· Facilitating congregational communications

· Maintaining church records

· Providing support to members, friends, and newcomers to Grace Lutheran Church

Office Administration:

· Produce worship service folders and newsletters

· Manage social media accounts

· Prepare content for the website and electronic bulletins

· Manage the office

· Assist with the preparation of correspondence and the Annual Report

Facilities Management

· Schedule the use of the church building

· Prepare rental contracts and agreements

· Maintain key and security code records

· Coordinate set-up, use, and cleaning of the building with the janitor

· Coordinate facility maintenance and repairs with the Property Manager

Finances

· Prepare invoices and financial records

· Manage bank deposits and e-transfers

· Liaise with the Treasurer and Financial Secretary

· Provide input for budget and financial planning

A detailed description of duties is available from the church.

Compensation and Hours of Work

This is a part-time, contract position. Compensation range: $22-25/hour.

The Administrative Assistant will work a maximum of 16 hours/week. The Church Office is typically open two or three days a week. Hours of work are flexible.

This position reports to the President of the Church Council.

How to Apply

Please send a resume and covering letter to Grace Lutheran Church by February 29, 2024 at Hiring@gracelutheranvictoria.ca

For more information about Grace Lutheran Church, visit: www.gracelutheranvictoria.ca